# Preparation

# Start



# Start of preparation

<table border="1" id="bkmrk-owner%3A-head-screenin" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 8.333333%;"></col><col style="width: 26.309524%;"></col><col style="width: 12.380952%;"></col><col style="width: 21.309524%;"></col><col style="width: 15%;"></col><col style="width: 16.666667%;"></col></colgroup><tbody><tr><td>**Owner:**</td><td>Head Screening</td><td>**Executive:**</td><td>Screening Specialist</td><td>  
</td><td>  
</td></tr></tbody></table>

<table border="1" id="bkmrk-important-notes%3A-the" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 99.880952%;"></col></colgroup><tbody><tr><td>**Important notes:**

- There can be already uploaded consent forms from other companies but for us is important only Validato Declaration of consent
- 

</td></tr></tbody></table>

<table border="1" id="bkmrk-do%27s" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 99.880952%;"></col></colgroup><tbody><tr><td>**Do's**</td></tr></tbody></table>

<table border="1" id="bkmrk-dont%27s" style="border-collapse: collapse; width: 100%; height: 29px;"><colgroup><col style="width: 99.880952%;"></col></colgroup><tbody><tr style="height: 29px;"><td style="height: 29px;">**Dont's**</td></tr></tbody></table>

<table border="1" id="bkmrk-files%3A" style="border-collapse: collapse; width: 100%; height: 29px;"><colgroup><col style="width: 99.880952%;"></col></colgroup><tbody><tr style="height: 29px;"><td style="height: 29px;">**Files:**</td></tr></tbody></table>

<table border="1" id="bkmrk-links%3A" style="border-collapse: collapse; width: 100%; height: 29px;"><colgroup><col style="width: 99.880952%;"></col></colgroup><tbody><tr style="height: 29px;"><td style="height: 29px;">**Links:**</td></tr></tbody></table>

<table border="1" id="bkmrk-systemborders%3A-if-th" style="border-collapse: collapse; width: 100%;"><colgroup><col style="width: 99.880952%;"></col></colgroup><tbody><tr><td>**Systemborders:**

**If there is <span style="background-color: rgb(255, 255, 255); color: rgb(224, 62, 45);">NO CONSENT FORM</span> we proceed here: [No consent form](https://knowledge.validato.com/books/preparation/page/no-consent-form "No consent form")**

**If we have <span style="color: rgb(22, 145, 121);">OBTAINED CONSENT FORM</span> we proceed here: [Consent form obtained](https://knowledge.validato.com/books/preparation/page/consent-form-obtained "Consent form obtained")**

</td></tr></tbody></table>

Open file of the candidate by clicking on his name.

Then we click on the last page called "Uploads"

[![Screenshot 2024-10-16 at 10.10.33.png](https://knowledge.validato.com/uploads/images/gallery/2024-10/scaled-1680-/screenshot-2024-10-16-at-10-10-33.png)](https://knowledge.validato.com/uploads/images/gallery/2024-10/screenshot-2024-10-16-at-10-10-33.png)

Open all files (in the picture above Blank page logo documents named Peter Muster) by clicking on them.

In the documents we search first for filled Validato Declaration of Consent form. Example below BUT there are more types of Declaration forms from Validato, all designed in same style only text is different, following one is only informative:

[![Screenshot 2024-10-16 at 10.26.20.png](https://knowledge.validato.com/uploads/images/gallery/2024-10/scaled-1680-/screenshot-2024-10-16-at-10-26-20.png)](https://knowledge.validato.com/uploads/images/gallery/2024-10/screenshot-2024-10-16-at-10-26-20.png)[![Screenshot 2024-10-16 at 10.26.32.png](https://knowledge.validato.com/uploads/images/gallery/2024-10/scaled-1680-/screenshot-2024-10-16-at-10-26-32.png)](https://knowledge.validato.com/uploads/images/gallery/2024-10/screenshot-2024-10-16-at-10-26-32.png)

> ##### IMPORTANT!- There can be already uploaded consent forms from other companies but for us is important only Validato Declaration of consent

If there is <span style="background-color: rgb(255, 255, 255); color: rgb(224, 62, 45);">NO CONSENT FORM</span> we proceed here: [No consent form](https://knowledge.validato.com/books/preparation/page/no-consent-form "No consent form")

If we have <span style="color: rgb(22, 145, 121);">OBTAINED CONSENT FORM</span> we proceed here: [Consent form obtained](https://knowledge.validato.com/books/preparation/page/consent-form-obtained "Consent form obtained")

# Consent form obtained

> ##### IMPORTANT:
> 
> ##### There can be already uploaded consent forms from other companies but for us is important only Validato Declaration of consent - If we dont have, proceed here: [No Validato Consent form](https://knowledge.validato.com/books/preparation/page/no-consent-form)

Open the form by clicking on it.

First of all check if the points are correct:

Aspects in the form must contain the requested information in the Batch (Click on the batch above the name of candidate).

(For better understanding: we can not verify something what we are not allowed - for what we have no consent)

1. See following and compare:

**BATCH: (required by customer) DECLARATION OF CONSENT:**

[![Screenshot 2024-10-16 at 10.47.17.png](https://knowledge.validato.com/uploads/images/gallery/2024-10/scaled-1680-/screenshot-2024-10-16-at-10-47-17.png) ](https://knowledge.validato.com/uploads/images/gallery/2024-10/screenshot-2024-10-16-at-10-47-17.png)[![image.png](https://knowledge.validato.com/uploads/images/gallery/2024-10/scaled-1680-/image.png)](https://knowledge.validato.com/uploads/images/gallery/2024-10/image.png)

As you can see:

All the information required by customer are in the the Decalration of consent.

(Point 9. is language in which the final report will be. It is NOT part of declaration of consent.)

There can be more points in declaration of consent than in the batch because we dont have form for every customised package BUT NEVER the other way.

> ##### Important: Sometimes candidate dont agree with the form and scratches out the points with whose he disagree. At this point contact superior, to confirm if the form is still sufficient or if we need to send the form again.

After

Second page of the form must contain all of following information written by candidate:

[![Screenshot 2024-10-16 at 10.16.22.png](https://knowledge.validato.com/uploads/images/gallery/2024-10/scaled-1680-/screenshot-2024-10-16-at-10-16-22.png)](https://knowledge.validato.com/uploads/images/gallery/2024-10/screenshot-2024-10-16-at-10-16-22.png)

After the checking of the previous tasks <span style="color: rgb(224, 62, 45);">something is missing</span>- We **resend** the form back to candidate to fill the missing point.

If <span style="color: rgb(45, 194, 107);">everything</span> <span style="color: rgb(45, 194, 107);">is correct <span style="color: rgb(0, 0, 0);">we continue here: [Preparing self declaration](https://knowledge.validato.com/books/preparation/page/preparing-self-declaration)</span></span>

# No Consent form

In case when there is No consent form provided to us or there is wrong consent form we send the form to candidate by email.

1. **Step- setting the language**

-In the Uploads is most of the time uploaded also the CV. There we can see which languages candidate speaks. Either we check his language levels and pick the one which is the highest, or if there is none we simply use the language in which is the CV written.

> ##### !!!The language in the Batch is for the customer, not candidate. Only if we have<span style="background-color: rgb(255, 255, 255);"> <span style="color: rgb(186, 55, 42);">no CV</span></span>, we can use the language stated there!!!

After we have the language picked, we put it in the first page in the candidates file called "Identity verification" <span style="text-decoration: underline;">and press save.</span>

[![Screenshot 2024-10-16 at 13.07.14.png](https://knowledge.validato.com/uploads/images/gallery/2024-10/scaled-1680-/screenshot-2024-10-16-at-13-07-14.png)](https://knowledge.validato.com/uploads/images/gallery/2024-10/screenshot-2024-10-16-at-13-07-14.png)

The language which will be saved there is the candidate's contact language for everyone.

 **2. Step - Choosing the right form**

Form we choose by the 1. Aspects to be validated and 2. Language

Aspects in the form must contain the requested information in the Batch (Click on the batch above the name of candidate).

(For better understanding: we can not verify something what we are not allowed - for what we have no consent)

1. See following and compare:

**BATCH: (required by customer) DECLARATION OF CONSENT:**

[![Screenshot 2024-10-16 at 10.47.17.png](https://knowledge.validato.com/uploads/images/gallery/2024-10/scaled-1680-/screenshot-2024-10-16-at-10-47-17.png) ](https://knowledge.validato.com/uploads/images/gallery/2024-10/screenshot-2024-10-16-at-10-47-17.png)[![image.png](https://knowledge.validato.com/uploads/images/gallery/2024-10/scaled-1680-/image.png)](https://knowledge.validato.com/uploads/images/gallery/2024-10/image.png)

As you can see:

All the information required by customer are in the Declaration of consent.

(Point 9. is language in which the final report will be. It is NOT part of declaration of consent.)

There can be more points in declaration of consent than in the batch because we don't have form for every customized package BUT NEVER the other way.

If we found the form matching to our required information we start writing the Email.

 **3. Step - Writing the email**

After clicking on the candidate's name and scrolling down we see the email of the candidate to which we are going to write.

In our prepared text file we search the text with correct language and copy it into email. (Example in english)

[![Screenshot 2024-10-16 at 13.31.18.png](https://knowledge.validato.com/uploads/images/gallery/2024-10/scaled-1680-/screenshot-2024-10-16-at-13-31-18.png)](https://knowledge.validato.com/uploads/images/gallery/2024-10/screenshot-2024-10-16-at-13-31-18.png)

There we change only the name of the person to be contacted with appropriate addressing. For example Dear Mr. Smith/ Dear Ms. Smith. And attach the empty Declaration of the consent into attachment.

Recipient will be the candidate.

In the CC we put <validations@validato.com>

Subject: "Customer Company name" Declaration of Consent (of course in the correct language)

And send :)

##### For the consent we wait max 24h. 

<span style="color: rgb(45, 194, 107);">If we have received it <span style="color: rgb(0, 0, 0);">we proceed here: [https://knowledge.validato.com/books/preparation/page/preparing-self-declaration](https://knowledge.validato.com/books/preparation/page/preparing-self-declaration)</span></span>

<span style="color: rgb(45, 194, 107);"><span style="color: rgb(0, 0, 0);"><span style="color: rgb(224, 62, 45);">If we did not received</span> we continue:</span></span>

**4. Reminder Email- No consent after 24 hours**

We will forward the email what we sent to the candidate and write there also following: (From templates)

[![Screenshot 2024-10-16 at 16.38.36.png](https://knowledge.validato.com/uploads/images/gallery/2024-10/scaled-1680-/screenshot-2024-10-16-at-16-38-36.png)](https://knowledge.validato.com/uploads/images/gallery/2024-10/screenshot-2024-10-16-at-16-38-36.png)

The follow ups for the DOC are following:

[![Screenshot 2024-10-16 at 16.41.29.png](https://knowledge.validato.com/uploads/images/gallery/2024-10/scaled-1680-/screenshot-2024-10-16-at-16-41-29.png)](https://knowledge.validato.com/uploads/images/gallery/2024-10/screenshot-2024-10-16-at-16-41-29.png)

# Preparing Self Declaration



# Start